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Posted Date: 20/10/2017
   

Position:                      Design Coordinator

Location:                    Auckland 

Our client is a NZ company who is an international player in the textiles arena, with offices in China and Parnell. They have an opportunity for an astute Design Coordinator to manage and build long term positive relationships with offshore customers and suppliers, preferably with offshore and shipping coordinating experience. You will have strong intermediate administration and customer service skills, and excellent attention to detail.  

Key Responsibilities:

PROCESSING DESIGN DEVELOPMENTS

 

  • Allocate Job Number in Excel.
  • Photograph request.
  • Label PD Photograph (within filename).
  • Catalogue photographs.
  • Write up PD instructions to design and production operations.
  • Preparation, booking and tracking of PD package.
  • Write a brief preparing design and production operation, with photo files attached.
  • Follow up PD requests with mill to ensure deadlines are met.
  • Update clients with progress updates on PD sampling.
  • Expedite PD when necessary.
  • Maintain the PD wall in cutting room to ensure only items in progress remain relevant.         

 

TRACKING      

 

  • Follow up of PD items requested.
  • Update of Job Number spreadsheet in Excel with dates/comment/status of sampling in process.

 

 

READYMADES

 

  • Process readymade design developments and sampling.
  • File relevant info in specific folders (email traffic/specs/photos/artwork).
  • Write up instructions to the design and production operations.
  • Follow up RM pricing modules, proof and expedite promptly.
  • Process outbound pricing modules to clients.
  • Update customer with progress updates on RM sampling.
  • Expedite RM sampling when necessary.
  • Cross reference Bulk PO with approved specification.
  • Cross reference Bulk PO pricing with most recent pricing quoted.   

 

COMMUNICATIONS

 

  • Reading broad spectrum of emails encompassing general operations to ensure responses within overseas time zones are dealt with in a timely manner.
  • Prioritising inbound operations and design emails with client expectations.
  • Review all essential traffic with Managers - colour coding memos to visually differentiate.
  • Create follow up email reminders for emails sent by the Manager to various people, ensuring nothing is forgotten or left unanswered.
  • Print inbound communication  that require action or response from Manager to ensure nothing is missed - gathering as much info and attaching that may help anticipate info needed to respond promptly (i.e. TDS, pricing, photos etc.).
  • Send and receive general email enquiries.  

 

PURCHASE ORDERS

 

  • Back check and cross reference PO's to ensure information is keyed in by ordering persons correctly.           

 

BUCKETS          

 

  • Allocate Sample Bucket numbers.
  • Pack and label sample buckets.
  • Update the sample bucket master file with the location and contents of each bucket in detail.           

 

PD NUMBER BLACK CARD & FOLDERS

 

  • Prepare black card samples of each PD Number in Excel that we process (located in cutting room on shelf).
  • File black card sample in numerical order in each folder - matching original documentation for PD request with final sampling. 

 

PRINT DESIGNS

 

  • Allocation Number in Excel.
  • Photograph CADS/Label/Save digital file.
  • Write up instructions for the operations and photograph for file.
  • Preparation, booking and tracking of package to mill.
  • Write a brief preparing design and production operation, with photo files attached.
  • Follow up new print designs with operations to ensure deadlines are met.
  • Coordination of specialised fabric platforms for custom builds of print trials.
  • Update clients with progress updates for print sampling.
  • Expedite print sampling when necessary.

 

GREIGE REPORT

 

  • Manage monthly greige inventory schedules to ensure correct levels of greige in place.
  • Review greige levels with clients for specific programs.

 

TEST REPORT/TEXTILE DATASHEETS

 

  • File of original test reports both physically and digitally - ensuring each is labelled with specific number in Excel.
  • File of Textile Data Sheets digitally - ensuring each is labelled with specific number in Excel.
  • Request textile datasheets when necessary for pricing purposes.

 

DEVELOPMENT SPREADSHEETS

 

  • Create development spreadsheets when ranges are selected, including snips/photos of the relevant design.

 

PHOTOS

 

  • Rename every photo taken to ensure each is easily found in the company files.

 

ORDERING and SHIPPING SUPPORT

 

  • Back up support for order entry and shipping/logistics.

 

Skills, Experience and Attributes Required:

 

  • Good listening and communication skills.
  • Excellent phone manner.
  • Must be accurate, organized and detail orientated.
  • Excellent keyboard skills essential.
  • Computer literate in Word, Excel, Access and Outlook.
  • Experience in the fashion industry desirable.

 

This is a great opportunity to join one of NZ’s leading textile companies. If sales support and administration are your specialties, and you pride yourself on providing great service to your customers we would love to hear from you.

 Our confidentiality is guaranteed!

Register with us today and apply online!! www.apparelhr.com

Like us on Facebook! https://www.facebook.com/apparelhr

 

For more information about this great opportunity,

Please contact Julie Malone on

09 368 1300 / 021 1560 111

Or email fashion@apparelhr.co.nz to find out more!